Business Unit Assistant (Oncology), Baltics

Vilnius, Lithuania

A global pharmaceutical company is looking to appoint a Baltic team assistant in Lithuania, who will be responsible for the administrative aspects of the day to day operations of the Oncology department. This individual will have to be able to function effectively in a variety of roles within an international environment and provide a very high level of administrative support.

Company Offers

  • An attractive compensation package with benefits;
  • A new challenge and prospects of career progression within a growing company;
  • A high level of responsibility and independence.


  • University degree (life sciences background would be advantageous);
  • At least 2-3 years of administrative experience (preferably within an international pharmaceutical or life sciences company);
  • Excellent organisational skills and attention to detail;
  • Proven ability to manage complex tasks and prioritise competing demands in order to meet deadlines;
  • Computer literacy (Microsoft Office tools);
  • Fluency in Lithuanian and English, both written and spoken (knowledge of Russian would be advantageous);

Main Duties & Responsibilities

  • Ensuring correct flow of documents in Oncology Department (purchase orders, entering new vendors, signatures, passing documents to accounting department);
  • Preparing agreements with different parties (corporate sponsorship, donations, contracts with doctors, PR contracts) according to the company’s purchasing and compliance procedures;
  • Coordinating marketing projects formally, paying special attention to deadlines and company’s compliance rules;
  • Working on efficient solutions for simplifying financial and compliance procedures;
  • Cooperating closely with Commercial Managers, Medical Managers and Field Force (to understand changing procedures and know how to implement them effectively);
  • Continuously supporting accounting and finance team with any necessary documents to pay vendors on time;
  • Working on the following systems: Concur, E-flex, Contract Base, Donation Base, GCMA, ACM; Ariba (FCPA Pre-approval projects), Process Director by Redea, Cetrix, Taulia, TRS;
  • Organising business trips for employees in the Oncology Department;
  • Supporting department employees with projects;
  • Organising internal Department Meetings;

Job Summary

This position has been filled
2 years ago
Employment Type:
Job Function:
Seniority Level: